Supporting the Library
There are several ways to support your local library! We welcome volunteers and donations. Click on a heading below to find out more about the different ways to support the library .
Another simple way to support the library is to let others know about the great things we're doing! Tell your friends and families to check us out! You can also follow our social media page at facebook.com/pinemtnlibrary.
Another simple way to support the library is to let others know about the great things we're doing! Tell your friends and families to check us out! You can also follow our social media page at facebook.com/pinemtnlibrary.
Supporting the Library FAQs
The Pine Mountain Regional Library System welcomes gifts and donations of materials to the library system. All donations must be made with the understanding that the donated material becomes the property of the library system and that the library has the authority to make whatever disposition of the donated item it deems advisable. The library may discard and/or sell the item and use the proceeds for any purpose appropriate to the library’s mission.
All gifts and donations must be unconditional, transferring ownership and all rights of ownership to the library. Gifts and donations must be made without reversionary clauses or restrictive covenants.
Please see the Gifts and Donations Policy (Monetary and Other Donations) for more information about other types of gifts and donations.
Books and Related Materials
The library only accepts gifts of library materials that are in good condition. The library will not accept textbooks, encyclopedias or back issues of magazines, newspapers or other serials. All materials that are accepted as gifts will be evaluated in accordance with the library’s Collection Development Policies. Accepted items may be placed in the collection of the library that receives the donation, unless that facility already has a copy of the item. No special housing will be provided as a condition of acceptance.
Gift materials that do not meet the library's standards may be sold, given to other organizations, or discarded. They will not be returned to the donor.
Newspaper and Other Subscriptions
The Library may accept subscription donations that fall within the guidelines of the Collection Development Policies. Librarians and Branch Managers must consult the Library Director before accepting a subscription donation. No special housing will be provided as a condition of acceptance.
These items will be retained and weeded in keeping with the library’s serials procedures. They will not be returned to the donor. Unsolicited, inappropriate or duplicate subscriptions may be discarded.
The Library reserves the right to revoke acceptance of a donated subscription.
Memorials, Commemorative Items & Adopt-a-Book
The Library System welcomes memorial gifts. These items can be in memory of a loved one or they can commemorate a special occasion. Some occasions to consider include the birth or adoption of a child, retirement, an anniversary or a graduation.
For $20, donors may adopt a new hardback book in the library collection. They may also donate money to request that a specific item, genre or subject be purchased or they can request that the library select something. Requests for specific items will be evaluated by the Collection Development Committee using the same criteria for selection as other purchased materials. These items will remain at the library to which they were donated.
Collections
The Library may accept the donation of a collection of materials that falls within the guidelines of the Collection Development Policies. Librarians and Branch Managers must consult the Library Director before accepting the donation of a collection.
These items will be retained and weeded (if necessary and appropriate) in keeping with the library’s Weeding Policy. They will not be returned to the donor. Unsolicited, inappropriate or duplicate items may be discarded.
In the case of a gift of a collection of materials, the Library will work with the donor regarding the arrangement, location and maintenance of the collection. The Library may not be able to, or wish to agree to, all the donor’s requests with regard to such issues as signage, display, keeping all the items together as a discrete collection and additions to the collection.
If expenses are involved with the maintenance of the collection, signage, additions to the collection, activities related to promoting the collection (such as recognition ceremonies or programming), security, etc., the donor may be expected to provide money or in-kind donations to support the collection.
Depending on the type, size and scope of the collection, the donor may also be expected to sign a Memorandum of Understanding.
The Library reserves the right to revoke acceptance of a donated collection.
Book Plates
Book plates will be placed in hard back books that have been adopted or purchased as memorial or commemorative items.
While donors may request a book plate for other donations, the Library retains the right to determine when the use of a book plate for recognition is feasible and appropriate. Some items such as paperbacks and AV materials do not lend themselves to the addition of a book plate.
When an item with a book plate must be withdrawn from the collection the library may choose to replace the item if it is popular but another book plate will not be placed in the item.
Tax Information
The Pine Mountain Regional Library System is a public agency and has been recognized as a 501(c) (3) charitable organization by the Internal Revenue Service. Donations to the Library System are tax deductible. Donations of property or services will be acknowledged by the Library System, but cannot be valued by the System. Valuation of the donated property is the responsibility of the donor. The donor has the responsibility for obtaining information about IRS requirements regarding claiming donations on tax returns. If the IRS requires written substantiation of the donation, it is the donor’s responsibility to request this information from the Library System.
The Pine Mountain Regional Library System welcomes gifts and donations of materials to the library system. All donations must be made with the understanding that the donated material becomes the property of the library system and that the library has the authority to make whatever disposition of the donated item it deems advisable. The library may discard and/or sell the item and use the proceeds for any purpose appropriate to the library’s mission.
All gifts and donations must be unconditional, transferring ownership and all rights of ownership to the library. Gifts and donations must be made without reversionary clauses or restrictive covenants.
Please see the Gifts and Donations Policy (Monetary and Other Donations) for more information about other types of gifts and donations.
Books and Related Materials
The library only accepts gifts of library materials that are in good condition. The library will not accept textbooks, encyclopedias or back issues of magazines, newspapers or other serials. All materials that are accepted as gifts will be evaluated in accordance with the library’s Collection Development Policies. Accepted items may be placed in the collection of the library that receives the donation, unless that facility already has a copy of the item. No special housing will be provided as a condition of acceptance.
Gift materials that do not meet the library's standards may be sold, given to other organizations, or discarded. They will not be returned to the donor.
Newspaper and Other Subscriptions
The Library may accept subscription donations that fall within the guidelines of the Collection Development Policies. Librarians and Branch Managers must consult the Library Director before accepting a subscription donation. No special housing will be provided as a condition of acceptance.
These items will be retained and weeded in keeping with the library’s serials procedures. They will not be returned to the donor. Unsolicited, inappropriate or duplicate subscriptions may be discarded.
The Library reserves the right to revoke acceptance of a donated subscription.
Memorials, Commemorative Items & Adopt-a-Book
The Library System welcomes memorial gifts. These items can be in memory of a loved one or they can commemorate a special occasion. Some occasions to consider include the birth or adoption of a child, retirement, an anniversary or a graduation.
For $20, donors may adopt a new hardback book in the library collection. They may also donate money to request that a specific item, genre or subject be purchased or they can request that the library select something. Requests for specific items will be evaluated by the Collection Development Committee using the same criteria for selection as other purchased materials. These items will remain at the library to which they were donated.
Collections
The Library may accept the donation of a collection of materials that falls within the guidelines of the Collection Development Policies. Librarians and Branch Managers must consult the Library Director before accepting the donation of a collection.
These items will be retained and weeded (if necessary and appropriate) in keeping with the library’s Weeding Policy. They will not be returned to the donor. Unsolicited, inappropriate or duplicate items may be discarded.
In the case of a gift of a collection of materials, the Library will work with the donor regarding the arrangement, location and maintenance of the collection. The Library may not be able to, or wish to agree to, all the donor’s requests with regard to such issues as signage, display, keeping all the items together as a discrete collection and additions to the collection.
If expenses are involved with the maintenance of the collection, signage, additions to the collection, activities related to promoting the collection (such as recognition ceremonies or programming), security, etc., the donor may be expected to provide money or in-kind donations to support the collection.
Depending on the type, size and scope of the collection, the donor may also be expected to sign a Memorandum of Understanding.
The Library reserves the right to revoke acceptance of a donated collection.
Book Plates
Book plates will be placed in hard back books that have been adopted or purchased as memorial or commemorative items.
While donors may request a book plate for other donations, the Library retains the right to determine when the use of a book plate for recognition is feasible and appropriate. Some items such as paperbacks and AV materials do not lend themselves to the addition of a book plate.
When an item with a book plate must be withdrawn from the collection the library may choose to replace the item if it is popular but another book plate will not be placed in the item.
Tax Information
The Pine Mountain Regional Library System is a public agency and has been recognized as a 501(c) (3) charitable organization by the Internal Revenue Service. Donations to the Library System are tax deductible. Donations of property or services will be acknowledged by the Library System, but cannot be valued by the System. Valuation of the donated property is the responsibility of the donor. The donor has the responsibility for obtaining information about IRS requirements regarding claiming donations on tax returns. If the IRS requires written substantiation of the donation, it is the donor’s responsibility to request this information from the Library System.
The Pine Mountain Regional Library System welcomes gifts and donations. All
donations must be made with the understanding that the donated item becomes the
property of the Library System and that the Library has the authority to make whatever
disposition of the donated item it deems advisable. The Library may sell the item and
use the proceeds for any purpose appropriate to the library’s mission. All gifts and
donations must be unconditional, transferring ownership and all rights of ownership to
the library.
Gifts and donations must be made without reversionary clauses or restrictive
covenants. Any items donated become the property of the Library System and may be
discarded, sold or used wherever deemed most appropriate.
The placement, display and use of a donated item is the sole prerogative of the
Library. The wishes of the donor regarding the placement/location, display or use of
the item will be taken into consideration.
At the request of the donor, a small plaque or metal plate, not exceeding 8” square in
size, will be placed on or near the donated item to identify it and recognize the donor
or an honoree. For smaller items, metal plates should be in scale with the item. The
decision concerning placement of such a plaque or plate, is the sole prerogative of the
Library.
Please see the Gifts and Donations Policy (Materials) for more information about gifts
and donations.
A. Monetary Gifts
The Library System welcomes monetary gifts. The donor may indicate how he or she
wishes the money to be used. It may be specified for a particular type of library
material, service or activity. It may also be specified for a particular branch. The
money may also be specified for a particular item of furniture or equipment.
B. Furniture, Furnishings and Equipment
The Library Director may, at his or her discretion, accept donations of furniture and
equipment to the Library System. Due to their nature, some items are not suitable for
recognition plates.
C. Art and Photographs
Although the library is not an art gallery, and has limited space for exhibition, it does
accept some donations of works of art or photographs that are locally or regionally
relevant. The local boards of trustees may accept these donations.
Supplement. No. 44 97 Approved April 27, 2017
If the item needs to be appraised, the donor is responsible for the cost. The Library
will not bear the costs of an appraisal.
The Library will not accept items that cannot be properly cared for or secured by the
Library within normal operations and procedures of the Library. If expenses are
involved with maintenance of an item (cleaning, restoration, repair, security, etc.), the
donor may be expected to provide money or in-kind donations to support these
activities.
No artwork or photographs may contain lewd or violent images or advertising
information such as corporate logos except for logos related to our funding agencies.
The acceptance or rejection of donations will be at the discretion of the Library
Director. Any disputes regarding acceptance may be submitted to the respective
county library board.
These items may occasionally be taken off display and put into storage to allow other
items to be displayed. It is the Library’s prerogative to determine when and how often
this will occur.
D. Collectibles, Memorabilia and Realia
Although the library is not a museum or an archive, and has limited space for
exhibition, it does accept some donations of works of collectibles, memorabilia and
realia that are locally or regionally relevant. The local boards of trustees may accept
these donations.
The Library will work with the donor who wishes to see recognition for the donor or
an honoree to determine an appropriate form of identification of this recognition on a
case by case basis.
The Library will not accept any items that cannot be properly cared for or secured by
the Library within normal operations and procedures of the Library.
These items may occasionally be taken off display and put into storage to allow other
items to be displayed. It is the Library’s prerogative to determine when and how often
this will occur.
E. Landscaping
The local boards of trustees may accept donations of low-maintenance landscaping or
individual plants such as trees planted in memory or in honor of someone. The local
boards of trustees may also accept garden benches, outdoor planters, et cetera, if they
are in keeping with the architecture of the building and are considered appropriate for
the neighborhood.
Supplement. No. 44 98 Approved April 27, 2017
If the city or county has a Tree Board or a Tree Ordinance, then they will need to
approve the donation as well.
F. Services
Where appropriate, the Library Director is authorized to accept the donation of
services to the System. These services include, but are not limited to, building
repair/maintenance and landscaping/lawn maintenance.
G. Real Estate
Only the Regional Library Board of Trustees of the Pine Mountain Regional Library
System can accept donations of real estate to the System. Local boards cannot accept
real estate donations. Acceptance of property must be done in an open meeting of the
Board of Trustees, at which a quorum is present, by a majority vote of the Trustees
attending. The donor must transfer the property by a clear title/fee simple deed to the
Pine Mountain Regional Library System without any reversionary clauses or
restrictive covenants. Any real estate donated to the Library System may be used in
any manner deemed appropriate by the Library System and may be sold at the
discretion of the Regional Board of Trustees.
donations must be made with the understanding that the donated item becomes the
property of the Library System and that the Library has the authority to make whatever
disposition of the donated item it deems advisable. The Library may sell the item and
use the proceeds for any purpose appropriate to the library’s mission. All gifts and
donations must be unconditional, transferring ownership and all rights of ownership to
the library.
Gifts and donations must be made without reversionary clauses or restrictive
covenants. Any items donated become the property of the Library System and may be
discarded, sold or used wherever deemed most appropriate.
The placement, display and use of a donated item is the sole prerogative of the
Library. The wishes of the donor regarding the placement/location, display or use of
the item will be taken into consideration.
At the request of the donor, a small plaque or metal plate, not exceeding 8” square in
size, will be placed on or near the donated item to identify it and recognize the donor
or an honoree. For smaller items, metal plates should be in scale with the item. The
decision concerning placement of such a plaque or plate, is the sole prerogative of the
Library.
Please see the Gifts and Donations Policy (Materials) for more information about gifts
and donations.
A. Monetary Gifts
The Library System welcomes monetary gifts. The donor may indicate how he or she
wishes the money to be used. It may be specified for a particular type of library
material, service or activity. It may also be specified for a particular branch. The
money may also be specified for a particular item of furniture or equipment.
B. Furniture, Furnishings and Equipment
The Library Director may, at his or her discretion, accept donations of furniture and
equipment to the Library System. Due to their nature, some items are not suitable for
recognition plates.
C. Art and Photographs
Although the library is not an art gallery, and has limited space for exhibition, it does
accept some donations of works of art or photographs that are locally or regionally
relevant. The local boards of trustees may accept these donations.
Supplement. No. 44 97 Approved April 27, 2017
If the item needs to be appraised, the donor is responsible for the cost. The Library
will not bear the costs of an appraisal.
The Library will not accept items that cannot be properly cared for or secured by the
Library within normal operations and procedures of the Library. If expenses are
involved with maintenance of an item (cleaning, restoration, repair, security, etc.), the
donor may be expected to provide money or in-kind donations to support these
activities.
No artwork or photographs may contain lewd or violent images or advertising
information such as corporate logos except for logos related to our funding agencies.
The acceptance or rejection of donations will be at the discretion of the Library
Director. Any disputes regarding acceptance may be submitted to the respective
county library board.
These items may occasionally be taken off display and put into storage to allow other
items to be displayed. It is the Library’s prerogative to determine when and how often
this will occur.
D. Collectibles, Memorabilia and Realia
Although the library is not a museum or an archive, and has limited space for
exhibition, it does accept some donations of works of collectibles, memorabilia and
realia that are locally or regionally relevant. The local boards of trustees may accept
these donations.
The Library will work with the donor who wishes to see recognition for the donor or
an honoree to determine an appropriate form of identification of this recognition on a
case by case basis.
The Library will not accept any items that cannot be properly cared for or secured by
the Library within normal operations and procedures of the Library.
These items may occasionally be taken off display and put into storage to allow other
items to be displayed. It is the Library’s prerogative to determine when and how often
this will occur.
E. Landscaping
The local boards of trustees may accept donations of low-maintenance landscaping or
individual plants such as trees planted in memory or in honor of someone. The local
boards of trustees may also accept garden benches, outdoor planters, et cetera, if they
are in keeping with the architecture of the building and are considered appropriate for
the neighborhood.
Supplement. No. 44 98 Approved April 27, 2017
If the city or county has a Tree Board or a Tree Ordinance, then they will need to
approve the donation as well.
F. Services
Where appropriate, the Library Director is authorized to accept the donation of
services to the System. These services include, but are not limited to, building
repair/maintenance and landscaping/lawn maintenance.
G. Real Estate
Only the Regional Library Board of Trustees of the Pine Mountain Regional Library
System can accept donations of real estate to the System. Local boards cannot accept
real estate donations. Acceptance of property must be done in an open meeting of the
Board of Trustees, at which a quorum is present, by a majority vote of the Trustees
attending. The donor must transfer the property by a clear title/fee simple deed to the
Pine Mountain Regional Library System without any reversionary clauses or
restrictive covenants. Any real estate donated to the Library System may be used in
any manner deemed appropriate by the Library System and may be sold at the
discretion of the Regional Board of Trustees.
99 Approved April 27, 2017
XLVI. Naming Rights
A. Naming Authority
The Regional Library Board of Trustees has the final and exclusive authority for
the naming of library buildings, gardens, areas, rooms, spaces and all other
aspects of library facilities.
The Regional Board will consider proposals for naming when they come from a
Trustee (local or regional), the Library Director, funding agency, civic groups,
corporations or individuals.
The name of the library system and the names of existing buildings shall not be
changed.
In the event the library is destroyed and is rebuilt to be used for its original
purpose, recognition plaques shall be replaced in their original areas.
B. Guidelines for Naming
The Board, in its sole discretion, may name a building, room or area after an
individual, family or organization under exceptional circumstances that shall
include a community member’s distinguished service to the library, an
employee’s dedicated service or an extraordinary donation.
New buildings may be named after the community they serve or the location of
the building. Rooms, wings and additions in the libraries shall be named for the
function of the area: “The Georgia Room”, “the Multi-purpose Room”, “adult
reading area” or similar designation preceded by the name of an individual,
family, or organization; for example, the Clara S. Keefer Multi-purpose Room.
A collection may be named by the Board in recognition of a donor when the
funding is sufficient to create and maintain the collection and it meets the
library’s needs and other criteria.
In some instances, it may be necessary to create a contract between the library and
the donor to stipulate length of naming rights, amount of donation, etc.
C. Length of Naming Rights
Naming rights will not extend beyond the normal life of the room or area.
Generally, naming rights will normally remain in place for a period of no longer
than 20 years. In the event the room or building is significantly altered in a
timeframe less than 10 years after the donation was made, the Board will roll the
name forward in a similar capacity.
Supplement No. 44 100 Approved April 27, 2017
Naming rights for furniture, equipment and decorative items will not extend
beyond the normal life of the item.
D. Donated Item Replacement
In the event that a named or donated item, such as a piece of furniture,
equipment or decorative item, or any other such item, becomes damaged and
needs to be repaired or replaced, the Board will ask the donor if they want to
donate the money for the repair or replacement of that item. If they do not, the
item may be disposed of if the library cannot afford, or chooses not, to repair or
replace the item.
If the library chooses to replace the item the recognition plate will not be
replaced.
E. Revocation of Naming Rights
If an individual or organization, after which a room or area (or any other place or
item) has been named, comes into disrepute in the community at large, the Board
reserves the right to immediately remove the name from the building or item that
has been named for that individual or organization. The donor will not be
reimbursed in any way.
XLVI. Naming Rights
A. Naming Authority
The Regional Library Board of Trustees has the final and exclusive authority for
the naming of library buildings, gardens, areas, rooms, spaces and all other
aspects of library facilities.
The Regional Board will consider proposals for naming when they come from a
Trustee (local or regional), the Library Director, funding agency, civic groups,
corporations or individuals.
The name of the library system and the names of existing buildings shall not be
changed.
In the event the library is destroyed and is rebuilt to be used for its original
purpose, recognition plaques shall be replaced in their original areas.
B. Guidelines for Naming
The Board, in its sole discretion, may name a building, room or area after an
individual, family or organization under exceptional circumstances that shall
include a community member’s distinguished service to the library, an
employee’s dedicated service or an extraordinary donation.
New buildings may be named after the community they serve or the location of
the building. Rooms, wings and additions in the libraries shall be named for the
function of the area: “The Georgia Room”, “the Multi-purpose Room”, “adult
reading area” or similar designation preceded by the name of an individual,
family, or organization; for example, the Clara S. Keefer Multi-purpose Room.
A collection may be named by the Board in recognition of a donor when the
funding is sufficient to create and maintain the collection and it meets the
library’s needs and other criteria.
In some instances, it may be necessary to create a contract between the library and
the donor to stipulate length of naming rights, amount of donation, etc.
C. Length of Naming Rights
Naming rights will not extend beyond the normal life of the room or area.
Generally, naming rights will normally remain in place for a period of no longer
than 20 years. In the event the room or building is significantly altered in a
timeframe less than 10 years after the donation was made, the Board will roll the
name forward in a similar capacity.
Supplement No. 44 100 Approved April 27, 2017
Naming rights for furniture, equipment and decorative items will not extend
beyond the normal life of the item.
D. Donated Item Replacement
In the event that a named or donated item, such as a piece of furniture,
equipment or decorative item, or any other such item, becomes damaged and
needs to be repaired or replaced, the Board will ask the donor if they want to
donate the money for the repair or replacement of that item. If they do not, the
item may be disposed of if the library cannot afford, or chooses not, to repair or
replace the item.
If the library chooses to replace the item the recognition plate will not be
replaced.
E. Revocation of Naming Rights
If an individual or organization, after which a room or area (or any other place or
item) has been named, comes into disrepute in the community at large, the Board
reserves the right to immediately remove the name from the building or item that
has been named for that individual or organization. The donor will not be
reimbursed in any way.